Effective Date: July 31, 2025
The Silent Writing Retreat (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information you provide to us when you visit our website [SilentWritingRetreat.com] (the “Site”), join our newsletter, or participate in our events.
By using the Site, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect personal information that you voluntarily provide to us, including:
- Contact Information such as your name, email address, phone number, and mailing address
- Event Registration Details including payment information (processed securely through third-party providers)
- Correspondence such as messages, inquiries, or feedback you send through contact forms or by email
- Usage Data such as IP address, browser type, pages visited, and interactions with our Site (collected via cookies and analytics tools)
2. How We Use Your Information
We use your information to:
- Provide and personalize your experience at The Silent Writing Retreat
- Send updates, newsletters, and marketing communications
- Process registrations, payments, and customer support inquiries
- Improve the functionality, design, and performance of the Site
- Comply with legal obligations
You can unsubscribe from our email communications at any time by clicking the “unsubscribe” link at the bottom of our emails.
3. Sharing Your Information
We do not sell your personal information. We may share your data only with:
- Trusted service providers who help us operate our Site or manage event logistics (e.g., email marketing platforms, payment processors)
- Legal authorities, when required by law or to protect our rights and safety
These parties are bound by confidentiality agreements and are only permitted to use your data for specified purposes.
4. Cookies and Tracking Technologies
We use cookies and similar technologies to analyze site traffic and enhance user experience. You can adjust your browser settings to refuse cookies, but some site features may not function properly.
5. Your Rights and Choices
Depending on your location, you may have the right to:
- Access or request a copy of the personal data we hold about you
- Request correction or deletion of your data
- Withdraw consent for marketing communications
To make such a request, email us at hello@silentwritingretreat.com.
6. Data Retention
We retain your personal information for as long as needed to provide services or as required by applicable law. We securely delete or anonymize data when it is no longer necessary.
7. Security
We take reasonable measures to protect your personal information from unauthorized access, loss, or misuse. However, no data transmission or storage system is guaranteed to be 100% secure.
8. Unsolicited Submissions Disclaimer
We love hearing from our community. However, we do not accept or consider unsolicited creative submissions, including but not limited to story ideas, concepts, characters, or writing samples.
By submitting content to us via email, web form, or any other method, you acknowledge and agree that:
- Your submission is not confidential or proprietary
- We are under no obligation to review or respond
- We may use similar or identical content in our own projects without any obligation to you
- You waive any claim for compensation, credit, or recognition related to any use of your submission
If you do not agree with these terms, please do not submit any creative content to us.
9. Children’s Privacy
Our Site and events are not intended for children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.
10. Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the content or privacy practices of those sites. Please review their policies before providing personal information.
11. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Effective Date” at the top. Your continued use of the Site constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact:
The Silent Writing Retreat
Email: hello@silentwritingretreat.com
Website: www.silentwritingretreat.com